Tuesday, 23 April 2013

How to Make Labels with Microsoft Word

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About 6 months ago, when my blog was still quite new, I posted a tutorial on how to make labels in Microsoft Excel. Which is how I came to receive this email a couple of weeks ago:

"Hi! I'm new to your blog and have just spent three hours going through all your old posts. I really like the tutorial you did on making labels in Excel. You make it look easy but Excel scares me! Can you make labels with Word too (I'm alright with that!)?? Would you do a tutorial on it pretty please??"

Yes, you can absolutely make all sorts of labels with Microsoft Word. It's easy once you know what you're doing, too! 

How to make labels with Word


First of all you will need to create a blank document. Then go to 'Insert' and select 'Shapes' to start creating your label. There are loads to choose from - in this tutorial I've used a shape called "plaque". 


Generally, I need my labels to be roughly a certain size so the first thing I'll do is alter the dimensions so the label is the right size when I print it out. To do this, right click on the shape and scroll down to the bottom of the options to select 'Format AutoShape'. 'Size' is on the second tab.


Before I click OK I'll also make changes to the line style. This is on the first tab under 'Colors and Lines'. You can pick any colour you want and determine the thickness of the line. If you look under 'Dashed' you can also choose between a solid or dashed outline. I've kept the outline black, solid and selected a weight of 3pt.


If you want to change the background of the label, go to 'Format' and select 'Shape Fill' (the bucket icon). Pick a colour from the colour for a solid background, choose a gradient style, use a picture or select a pattern or texture you love. Rather than use a texture from the library I've added a custom chalkboard background (you can add your texture by going to Texture/More Textures and then uploading your file to the Other Texture box).


Next you will probably want to layer another shape on top. Just follow all the same steps you did for the first shape (select the shape, make it an appropriate size, adjust line style, pick a background... whatever). The majority of the time when I make labels this way I will add a white shape on top to make the text easy to read, but since I'm going with a chalkboard vibe I added a chalkboard texture again. The only different between the second and first shape - other than the obvious difference in size - is that I used a dashed line in white, with a weight of 6pt.


If you're happy with how your label looks then it is time to add your text. To do this, select 'Insert' from the top menu, click on the 'Text Box' icon and select 'Draw Text Box'. Click and drag your mouse over the top of your shape to create your text box.


If your text is against a white background you can skip straight to add the text. But if, like me, you're using a coloured or textured background you'll want to make your text box background transparent. To do this, go to 'Format', click the 'Shape Fill' icon and select 'No Fill'. To make the outline of the text box transparent too, select 'Shape Outline' and then 'No Outline' (I left the outline black in this tutorial).


Nearly done! Type in your text and edit it the same as you would any other text in Word. On the 'Home' tab pick the font, text size, colour, style and alignment. I used a font called chalkboard in white, with a size of 36.


At this point feel free to declare yourself done and print out your fabulous new label. I like to do one final thing; grouping the layers. This just means that you can move the label around on the page as a complete image, rather than having to click and drag each layer individually. You can also re-size the image as a whole, if you need to. If you want to do this you will need to click on each separate layer and press the CTRL key. This is easiest if you work from the inside out (so text/smallest shape/largest shape).

Once all layers are selected right click on the image and select 'Grouping' and then 'Group'.

And now you really are finished! Go nuts and experiment with your new found label making skills. 



29 comments:

  1. What a GREAT tutorial. I'm filing this one ... print .. and add it to my "to do" folder of learning :) Thank you!

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  2. Great tutorial! I knew alot of it but it hadn't even occured to me to make labels using word.

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  3. This is so wonderful. Thank you for this tutorial! Angela @hickorytrailblog.blogspot.com

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  4. Wonderful tutorial! I will definitely have to try this out soon. I'm your newest follower!

    -Amy
    www.thestitchinmommy.com

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  5. Hopping over from Southern Lovely. Thanks so much for this tutorial! I love learning things like this.

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  6. great!!! Love it! I've pinned it to my blog ideas board... Thanks so much for taking the time to link up to the Tasteful Tuesday party @Nap-TimeCreations.com. Make sure to follow my blog via bloglovin, GFC or facebook so you don't miss out on my features posts... it could be YOU :o)
    Emily

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  7. Great tutoral. I usually, play until I get it. Until I get it, I'm not playing anymore but screaming. Thank you.

    Consider yourself hugged, and extra tight one.,
    http://simpleesue.com/try-one-new-recipe-a-week-butterscotch-apple-fluff/

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  8. What a great tutorial! Love the labels!!

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  9. Thanks for a great tutorial but how how do you make multiple labels or fill the page with the same label and how do you cut the labels?

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    1. If you follow the final step and group the different elements then creating multiple labels is as simple as right clicking on the label, selecting "copy" and pasting a new version (or multiple versions). All you would need to do then is click and drag each label into position on the page, and change the text if necessary.

      You can print the document onto whole page label paper (there are lots of types available) and then cut them out with scissors or craft tools. I tend to make circular labels and use a craft punch to cut them out.

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  10. I'm over here from I'm Lovin It! It is always good to utilize several different techniques and I am always looking for great tips like these to improve. Thanks so much for sharing :) Krista @ A Handful of Everything

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  11. I was just commenting on someones facebook post about how cute the labels looked. I've been trying to figure out how to make these. Tutorial is right on time! Thanks a bunch....

    Sharon
    http://makeitorfixit.com

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  12. Great tutorial! Love that I can use software I have an know how to use really well to make such cute labels.
    Thanks so much for linking up at the Real Family Fun link party! Hope to see you next week.
    KC

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  13. Thank you so much for sharing! I've been wondering how to do this! Just stopped by from the Be Different Act Normal link party to follow your blog and pin this! I hope you'll follow me back!

    Christine @ http://idigpinterest.blogspot.com

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  14. Thanks for this great tutorial!! I'll definitely being trying this!!

    Jenny from diywithjenandb.blogspot.com

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  15. Thanks for linking up your tutorial to A Crafty Soiree. I know lots will be interested in learning how to do this for themselves so they can make their own labels and not have to wait for a freebie printable download or something like that. I will be featuring your post this Thursday and I hope you'll come by to link up more of your projects!

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  16. This is awesome, I've always wondered how people do this! Thanks so much for sharing!!!

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  17. Hi Angela,
    Thanks SO SO much for this great tutorial. I followed each step and now have a wonderful label. I do have one question, and will email you directly. Can't wait to visit all your other fabulous tutes!
    Doreen
    altered-artworks.blogspot.com

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    1. Hi Doreen!

      I've replied to your email and sent you a better chalkboard texture to use as your background (it's the one I used in this tutorial). That should sort your problem :)

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  18. I can't find the plaque shape under Shapes. I am running Word 2010. Are there different shapes to download?

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    1. Hi. I have Word 2007 so it could be that it no longer comes as standard. But I always find the plaque shape very hard to spot even though I obviously know it's there, so I'd encourage you to look again under the heading of 'Basic Shapes' (where the cross, cylinder, heart, etc, are)just in case. Hope you find it, it's a great shape for labels :)

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    2. I just wanted to let you know that the plaque shape is in Word 2010. It is on the 2nd line in the basic shapes between the cross and the can. Hope that helps.

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  19. Love this tutorial! Thanks so much. Glad I found you on the link up party.

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  20. Thank you so much for this tutorial!! I was looking around the Blogger neighborhood for some labels since I wasn't sure how to make my own, but nevermind! Now I'm able to make my own! Thank you so much!! :)

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  21. Fabulous tutorial. Thank you for taking the time to post this and to do it with such detail and clarity. Now to make labels! Woohoo!

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  22. Awesome! I've been looking for sth like this for months! You've been very helpful. Thank you!

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  23. WOW! This was just awesome to come across this tutorial, I have wanted for ages to know how to make my own labels so that I could name all my SB and Card Making items and also other things one puts in boxes and then has to open everyone to find exactly which box one wants, this will certainly come in handy.

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Thank you for taking the time to leave me a comment. I try to respond to as many as possible. :)